How to edit and combine documents with AI

Choose the transformation you actually need

“Improve this document” leaves too much open to interpretation. Specify whether you want proofreading, a shorter version, a new structure, a different tone or a consolidated report. State who will read the result and which facts, tables or decisions must remain intact.

For example: “Condense this six-page draft into a two-page management brief. Preserve the approved recommendations and all financial figures. Flag contradictions rather than resolving them by assumption.” Clear boundaries make the review easier.

Prepare the source material

• Use the current versions and label each file clearly.
• Identify the authoritative document when versions disagree.
• Separate background references from text that must appear in the result.
• Explain abbreviations or organization-specific terms.
• Include only material you are authorized to use in the workspace.

Combine documents without hiding differences

When consolidating inputs, ask for a common structure and removal of repeated material. Also ask for a list of conflicting figures, inconsistent dates and unresolved questions. A smooth narrative should not disguise disagreements between sources.

Registered BARUGA members can attach up to five documents in one processing run. Monthly allowances depend on the membership plan. Use the published pricing and your account allowance to check what is available for your session.

Copy this editing prompt

Create [output] for [audience] from the supplied documents.
Required structure: [headings].
Length and tone: [requirements].
Preserve exactly: [figures, decisions, names or quoted text].
Source priority: [which document governs if versions conflict].
Remove repetition, but do not introduce new facts.
Flag contradictions, missing evidence and unclear passages.
End with a short list of substantive changes and items requiring my review.

Compare the result with the sources

Check names, dates, quantities, totals and recommendations against the original documents. Review tables and headings separately: a polished appearance does not establish factual accuracy. Make sure the combined document still identifies which statements are proposals, findings or approved decisions.

Download the reviewed result and retain the originals in your normal records system. If you only need a visible signature on a PDF, use the separate Sign PDF Documents tool. Signing and substantive editing are different tasks.